Employee Termination Templates

Use these templates to create an email or a formal letter of experience for your employees

Termination letter for an employee in the performance improvement plan

Sub: Termination of Services. Ref: Our Letter No…../Performance/…..dated ………..

Dear [Recipient Name],

Our previous letter, which is cited above, may be referred to wherein you were advised by your Head of Department to give more attention to your duties and improve your performance. Unfortunately, no improvement has been noticed in your performance.

Therefore, this is regretfully informed on behalf of the management that your services have been terminated with immediate effect. You may obtain a clearance certificate from the accounting department.

Wishing you the very best of success in your future endeavors.

Sincerely,

[Name of Manager]

[Title]

[Phone Number]

[Email]

[Date]

 

Termination Letter for Probationary Employee

Dear [Recipient Name],

We acknowledge and recognise the effort that you’ve put into your job role as [add job title] during your probationary period with [company name]. Regrettably, the outcomes did not meet the organisation’s expectations. We write this letter to inform you that your employment with [company name] stands terminated effective today [or add date].

We will be processing your outstanding salary along with your full & final settlement on the next scheduled payment date [add date]. If you have any questions or queries, you can contact the HR department.

We wish you the best in your future endeavours.

Sincerely,

[Name of Manager]

[Title]

[Phone Number]

[Email]

[Date]

Employee termination letter due to prolonged absence

Subject: Termination of Employment

Dear [Recipient Name],

It is our unfortunate duty to inform you that your employment with [add company name] stands terminated from [add date].

The reason for termination is the unexplained and uninformed leave of absence from work for prolonged periods that you have taken.

You will receive your entitled severance package as per company policy. You will receive a statement detailing your accrued benefits.

[Name of HR executive] will discuss the final details with you as well as answer your question or doubts, if any. Kindly get in touch with him/her at the earliest to discuss your termination process and final package.

This action by us was deemed necessary. We wish you success in your future endeavours.

Yours truly,

[Name]

[Title]

[Signature]

Employee termination letter sample due to redundancy - Sample 1

Dear [Recipient Name],

Our purpose of writing this letter is to confirm the result of a recent review by [company name] on its operational necessities, and what this outcome means to you.

As a result of [provide the reason. For example — downturn, closure of the store, etc.], the company feels that the job position of [add job title] is no longer required. Unfortunately, this means that your job will get terminated. This decision doesn’t reflect your performance and primarily from the business perspective. Further, we’d be happy to write you a letter of recommendation.

[The next section should provide the available options for the employee. You can customise the sentences as per the options you provide to employees.]

Based on your [months/years] of service, your notice period will be [add duration]. Therefore, your employment with [add company name] would end on [add the date].

As your employment ends due to redundancy, you will be paid a redundancy pay [add amount] according to your contract. The amount represents your [add duration] pay based on your years of service. You will be entitled to outstanding pay if any and accrued entitlements and severance pay till the last day of employment.

You can contact the HR department for any queries or concerns.

Thank you for your valuable contribution during your period of employment with [add company name].

We wish you success in your future endeavours.

Sincerely,

[Name]

[Title]

[Signature]

Employee termination letter sample due to redundancy - Sample 2

Dear [Recipient Name],

With regret, we have to inform you that you are being laid off from the job position of [add job title] effective from [add date] due to a lack of funds and/or lack of work which has necessitated this layoff. The duration of layoff is indefinite and must be considered permanent.

We assure you that your termination is not a reflection of your performance. We highly appreciate your contribution to this organisation. Further, we’d be happy to write you a letter of recommendation.

We sincerely regret your current problems that have necessitated this layoff. We wish you the best of success in your future endeavours.

Sincerely,

[Name]

[Title]

[Signature]

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